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Restructured Central Administration

An announcement from the AIT President Prof. Worsak Kanok-Nukulchai on Administrative Restructuring:

Further to my 17 December 2015 communication to all on Administrative Restructuring, I am pleased to update the AIT community of the finalized changes made in the AIT Management Team and re-organization of the central administration, which will take effect from 1 July 2016.  The month of July 2016 will be a transition period to the new structures, and we expect the cooperation and full support of all concerned.

A.     AIT Management Team (AMT)

At Institute level, the AIT Management Team (AMT) serves as executive body of the Institute.  The new AMT will constitute the President as Chair, Vice Presidents, School Deans and (Executive) Directors of all Responsibility Centers (RCs).  Associate members of AMT include the Institute Secretary, Secretary to the President, other Directors of all Service Centers (SCs), Compliance Officer, and Senior Advisers to the President.  The weekly AMT Meeting serves as a platform for AMT members to consult, communicate and canvass opinions on a range of matters prior to its endorsement for the final decision by the President.  In addition, the AMT meeting will provide a forum to discuss on new strategies, initiatives and ideas that may become part of future business.

To enhance the efficiency of AMT Meetings, Standing Committees of AMT will be set up to screen and provide expert advice on specific affairs of AIT.  These Committees will be chaired by regular AMT members.  Please see  Attachment 1  for the composition of the standing committees of the AIT Management Team.

B.     Vice Presidents (VPs)

Following the approval of the AIT Board of Trustees, at its meeting on 18 February 2016, I am pleased to announce the new Vice President structure, and their respective appointments with effect from 1 July 2016.

In performing their duties, the emphasis of the VPs should essentially be on the content and quality assurance aspects of research, education and external relations and not on operational matters. They will provide strategic direction to the Service Centers, provide advice on policy-related issues, and also use the services of the service centers.

        1.      Professor Sivanappan Kumar as full-time Vice President for Academic Affairs (VPAA); extensively being delegated the authority within his current areas of responsibilities as VPAA, as well as the areas of responsibilities of the Vice President for Research.

I would also like to take this opportunity to convey our sincere thanks and appreciation to Professor Kanchana Kanchanasut for her dedicated service rendered to the Institute as VP-Research.  Professor Kanchana will remain as Director of the Internet Education & Research Laboratory (intERLab) until the end of the year.  We are grateful that the Institute can continue to benefit from her expertise.

        2.      Professor Kazuo Yamamoto as Vice President for Administration (VPA); his position is still based on a joint appointment between AIT (60%) and the University of Tokyo (40%).  He will be delegated to supervise all non-school RCs, including AIT Center in Vietnam (AITCV) and any other administrative duties as assigned by the President.

        3.      Mr Surendra Shrestha as a new full-time Vice President for Development (VPD); his current areas of responsibilities include the planning and development of strategic relations with all UN agencies, international organizations, partner countries, and alumni, with the goal to enhance our resources generation.

C.     Responsibility Center Management (RCM)

AIT will continue its decentralization process based on Responsibility Center Management (RCM), which was created at University of Pennsylvania in the early 1970’s as a response to a financial crisis, and is now widely used in most universities in the US.

RCM provides an incentive structure that encourages and rewards revenue generation and cost saving at all levels. It requires awareness among all faculty and staff members of financial implications of decisions at the policy and operational levels. Under RCM system, a unit in AIT can be categorized as either a responsibility center (RC) or a service center (SC).

D.     Responsibility Centers (RC)

A responsibility center (RC) is a unit that is expected to generate sufficient revenue to fully cover its direct and indirect expenses.  As a financial incentive, an RC retains part of its net surplus into its Capital Fund.

Currently, AIT has 3 academic RCs (SET, SERD, and SOM), and 12 Outreach RCs (AIT Extension, AIT Solutions, RRC.AP, GIC, CoE‐Nano, SDCC, IntERLab, AITIS, LC, AITCV, Special Degree Programs, and AIT Assets).  The current restructure does not affect any change on School Deans, Executive Directors and Directors of all RCs.

E.     Service Centers (SCs)

A service center (SC) is a unit whose primary purpose is to provide services and support to President, VPs, Deans and RC Directors within the policy and budget framework established by the Board and the President.  At the end of a fiscal year, the cost of all SCs will be allocated among all RC users of services based on pre-determined cost drivers.

In the present administrative restructure exercise, SCs were reorganized to avoid a deep hierarchical structure, in favor of a ‘flat organization structure’, which removes excess layers of management and improves the coordination and speed of communication between operational staff.

Thus, I am pleased to announce the following reorganization, as well as the appointments of their respective Service Center Directors with effect from 1 July 2016.

        1.      Office of the President (OPRE)
                Secretary of the President: Ms Chotiros Mongkolchotirat

        2.      Institute (INST)   Institute and Board secretariat, campus counselling, campus architect, compliance & risk, internal audit
                Institute Secretary: Mr Karma Rana

        3.      Office of Academic Administration (OAA)   AIT Management Team and Senate affairs secretariat, information office, Institute policies & procedures, administrative coordination, CLIQ, Faculty evaluation, sponsored & contracted projects
                Director: Mrs Izel Ann M Dante

        4.      Office of Advancement (OADV)   alumni affairs, fundraising, industry relations
                Director: Mr Sanjeev P Jayasinghe

        5.      Office of Finance (OFIN)   ledger & receivables, payments & cashier, payroll, reporting
                Director: Mr Noppadon Rittipongshusit

        6.      Office of External Relations (OEXR)  – cooperation and alliances, partnerships and agreements, donors, positioning, promotions
                Director: Mr Shawn Patrick Kelly

        7.      Office of Human Resources Services (OHRS)   HR management, staff bus, employees’ relations & development, HRIS, employees welfare, Medical Clinic
                Director  (interim): Mr Jiraphong Bumpenyoo

        8.      Office of Facilities & Assets Management (OFAM)   campus maintenance, campus services, management of assets
                Director: Mr Wanchai Sophonsakulrat

        9.      Office of Host Country Relations (OHCR)   RTG-AIT Cooperation Plan, host country relations, government relations
                Director: Ms Chalita Lertwinyu

        10.    Office of Student Affairs (OSA)   admissions, scholarships & invoicing, registry, career center, student affairs, Student Union
                Director: Ms Laarni B. Roa

        11.    Office of Media and Communications (OMCO)   news, social media, media relations & PR, branding, photography, graphic design
                Director: Mr Bajinder Pal Singh

        12.   Office of Procurement, Inventory and Assets (OPIA)   procurement & inventory, Legal Issues, Insurance
                Director: Ms Pakkamol Dherapongsthada

        13.    AIT Library (LIB)   library services
                Director: Ms Pranee Kiriyanant

F.    .....(Omitted) ....

Your continuing support to our Institute, especially to our colleagues in their respective capacities, would be very much appreciated.

Thank you for your cooperation.

Professor Worsak Kanok-Nukulchai
Asian Institute of Technology

30 June 2016